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Case Study

Government Ministries opt for Oracle Payables Invoice Approvals based on Document Type and Internal Approval Structure

The Client

It is respected Government Ministries/ Departments in one of Middle East Countries processing Supplier Invoices based on Document Amount and Type, eliminating physical movement/ flow of office files.

The Business Necessity

All ministries and departments sent their Supplier Invoices for payment to Finance Ministry after verification and approval of documents within the ministry. Within Finance, based on nature of document, invoices flows to different sections for approval. Once Invoice Approval is completed, then invoice goes to Payment Section to get into queue. Notifications are required once payment is completed to Invoice Processor for information.

The GreenChain Involvement

A team of Five Consultants were involved and executed the work using Onsite/ Offshore Model. Consultants worked with Onsite Client Project Manager interacted with Invoice Processors, Supervisors, Superintendents, Section Heads, Directors in each ministry to understand how supplier invoices are entered in Oracle Payables Application, how physical invoice documents are sent from one employee to another in approval hierarchy, How documents are approved and monitored, how employee leave and absence from work is managed, how approvals are delegated and how reports are generated and used. Consultants configured Oracle Payables Supplier Invoice Approval Feature in Oracle ERP Release 12.1.3 using Approval Management Engine (AME), created Custom Tables, Views, Custom Form, Custom Work Flow, Custom Work Flow Notifications, demonstrated invoice approval processes, explained business benefits, conducted Training in English and Arabic, provided User Manuals, Training Manuals. Consultants migrated Employee Approval Limits based on Document Type and Amount, from both Manual and Spread Sheets after checking quality of data available and discussion with business users. The work was implemented in two phases: Seven Months for Implementation followed by Seven Months of Application Support.

The Project Duration

The project has started in January 2014 and completed successfully in March 2015


The Team Composition

Narayana

Mr. Lakshmi Narayana Repalle has acted as Project Leader, involved in the project from the beginning till Completion of Work including taking feedback from users at Onsite. He played a key role in setting the right expectations to users and demonstrated Oracle Solution to users. He has conducted training to all users involved in processing supplier invoices covering all ministries. He coordinated with Offshore Team and guided them as mentor. He has participated in all Weekly Meetings and prepared Status Reports for Managers.

Sarma

Mr. Sarma Vemparala has acted as Lead Consultant, involved in the project from the beginning till Completion of Work mainly from Offshore Delivery Center, Hyderabad. He has visited Onsite and participated in discussion with business users and demonstrated Oracle Solution to users. He interacted with Oracle on behalf of client for executing the work and to achieve progress.

Sudhakar

Mr. Naga Sudhakar Machanagatla has acted as Functional Consultant, involved in project from beginning till Completion of Work mainly from Offshore Delivery Center, Hyderabad except for few days due to other commitments. He has visited Onsite and participated in discussion with business users and demonstrated Oracle Solution to users. He facilitated process documentation, configured applications, testing of business cycles as practiced by users, designed custom components, tested custom AME rules.

Girish

Mr. Mangipudi Girish Venkata Ramam has acted as Oracle Technical Consultant, involved in project from beginning till Completion of Work mainly from Offshore Delivery Center, Hyderabad. He has created all custom components like Custom Tables, Views, Custom Form, Custom Work Flow, Custom Work Flow Notifications and tested in TEST instance. He has also interacted with Onsite DBA for migrating objects to Production after acceptance.

Vamsi

Mr. Venkata Vamsee Krishna Jayanti has acted as Oracle Technical Consultant, involved in project from beginning till Implementation of work mainly from Offshore Delivery Center, Hyderabad. He was involved in Custom Reports Development and Testing, creating SQL and PLSQL code required for custom components. He has also prepared User Manuals.

The Benefits

The company was able to run business transactions, take business related decisions and generate statutory reports.

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